TRAIN Update Course Provider Segment (Entering Approval and Custom User Information) 9/26/14

David Knapp and Becky Kissick-Hake of Kentucky TRAIN discuss Entering Approval and Custom User Information on TRAIN Update.

We are to the Entering Approval and Custom User Information section of the Course Edit Wizard.  If the course requires course provider Approval, select Yes; if not, select No.  Keep in mind though selecting yes for this option will increase your involvement on a day to day basis with course management.  We find that course providers are checking these approvals at least twice a day by logging into their Course Provider accounts and managing the approvals through their Dashboard. 

If the course will have a registration code, select the option Users have to provide a code to Register.  If you select this option, you will need to also define the code that users must enter. Enter this code carefully. When a learner registers for the course, they will need to enter the code exactly as you have.  The registration code will still be required even if the learner is only adding their name to waitlist.  The code can be changed once entered, although this might cause confusion amongst your learners.  We have experiences where the Course Provider used to complex of a code that learners had difficulty entering the code accurately.  This would be a good opportunity to keep the code simple and not too complex.

 If you would like to collect Custom User Information select Yes; if not, select No.  Custom User Information can be any information you wish to collect. You must enter the question that will be presented to the user and state whether or not the collected information is mandatory. Custom User Information is viewed through the Course Roster Export.  We have seen this feature used for example with meal planning, especially if there is going to be several food selections or special dietary needs to be considered.