TRAIN Update April 4, 2014

David Knapp and Tracey Sparks of Kentucky TRAIN will be discussing Learner Course Registration and Course Search by the TRAIN calendar.  

In the Course Provider segment they will continue working through the Course Edit Wizard.

The Calendar, specifically, is designed to list live event courses. You will not find on demand eCourses listed in the calendar.  You do not necessarily need to login to see it. However, we recommend that you do login as any course will require login to complete the registration process.

HOW TO LOCATE COURSES IN THE CALENDAR TAB:

1.  Login to your TRAIN account

2.  Click the Calendar tab in the top navigation bar

3.  Notice the key in the upper left corner. This will help distinguish course availability.

4.  Locate the day/month/week for which the appropriate course is scheduled. Use the < Previous Month and Next Month > links to navigate the      Calendar.

a. You can also select a specific day from the mini calendar on the left side of the page.

b. Selecting a specific day will reveal a list of all sessions scheduled for that day. Simply click on the course name to access the Course      Details page for that course.

5.  Click on the time/session you wish to attend. This will take you to the Course Details page for that course.

6.  On any day that has more than three sessions scheduled you can also click on the Additional Info icon. This will reveal a full list of all sessions scheduled for that day.

Note: conferences listed on the calendar will show under a single conference name. The conference name will appear on any day that has sessions scheduled. The individual conference sessions do not show on the calendar.

COURSE EDIT WIZARD

By default, the Active checkbox is selected. The Active checkbox determines the availability of the course. If the box is unchecked, it will not be available for users.

We strongly encourage you to pay close attention to the active status of your course.  When you submit a course for approval, it must be active to appear in the administrative approval queue. The system will not send inactive courses for approval.  More so, the active status of a course has a direct effect on user access. If the course is not active, users cannot access it.

Courses can also be given an expiration date. If the course will no longer be available after a certain date, enter that date in the Expiration Date field.  For web based learning modules we expire those modules one year from release and the same is true for webcasts.  Face to face courses expire the day after the last session held.   There is a calendar icon next to the Expiration Date field which, if accessed, can also be used to select the appropriate date