TRAIN Update for Course Provider

TRAIN Update for Learners

David Knapp and Tracey Sparks of Kentucky TRAIN will be discussing Learner Course Dashboard.  

In the Course Provider segment they will continue working through the Course Edit Wizard Certificate section.

LEARNER DASHBOARD

The Dashboard section of the TRAIN Home page is where most of your course management will take place.  Your My Learning section contains recent, active course Registrations. To see all registrations, click the Current Courses button.  Each Course Registration will be displayed by name, format, and the Registration Status of the course.  Next to each course listing is an M button. This is to Manage your individual course registrations.  The Management (M) link allows you to update your progress for each course in your My Learning screen. To manage a particular course, simply click the M button to the right of the Course Name. 

Here you can then view your Registration Status.  You can also view and update your selected Credit Type.  In order to change your Credit Type, select the Credit Type you wish to apply to the course from the Credit Type dropdown, and click Update.  This is how you mark your course as Completed: Click the Completed button to complete your course. This will move the course into your Transcript where a Course Provider will be able to Verify your completion.  A majority of courses do not require Course Provider interaction, courses are verified automatically.  

You can move the course into your Archive.  Click the Archive button to move the course into your Archives.  You can withdraw from the course.  Click the Withdraw button to withdraw from the course. Remember to do this any time you are not able to attend a course, as there could be waitlisted users who could then attend.

COURSE EDIT WIZARD

We are looking at the Credit Types and Certificates in the Course Edit Wizard today.  There are 43 items to choose from in the Credit Type drop down list.  We suggest contacting your provider prior to completing this section.  Certificates are designed to allow administrators the ability to provide their users with a printable certificate verifying the learner’s course attendance.   To assign a certificate, go to the Certificates portion of the Course Edit Wizard, click the Assign Certificates button, and select from the radio buttons atop the page which certificates to display in the dropdown menu titled Certificate Type.  Your options include, Show My Personal Certificates, this will cause only certificates your have created to display.  Show All Public Certificates, this will display all public certificates created both by you and other TRAIN certificate administrators.  After you have selected from the radio buttons which certificates to display, you will need to choose a certificate from the Certificate Type drop-down menu. 

The start and end date are not required and we typically leave these blank. If no date is provided for these values, the date range on the certificate is considered “open ended” and users will receive the certificate no matter what their completion date is.  You may define a credit type for the certificate.  The credit type pertains to the credit selection the user makes when first registering for the course.  If the certificate is assigned to the same credit type that the user has selected for their registration, they will receive the corresponding certificate.  This is particularly important, some people may choose None as a credit type, but you will still want to offer them a Certificate of Participation. 

You also have the option to set the certificate as Automatic or Manual.  Automatic certificates will be available for the user immediately after they complete a course.  A majority of our course Certificates are set up this way.  Manual certificates will require the appropriate administrator to manually verify the learner’s completion of the course before the certificate will be available.  Keep in mind in the case of web based learning, the learner will be looking for certificates beyond the normal Monday through Friday normal working hours.  Our Learner’s take courses at all hours, all times. 

Automatic certificates are broken down even further into certificates that will require a passing score on a course assessment, and those which do not require a passing score. To create an automatic certificate with a required passing score, select the Automatic radio button below the Certificate Type drop-down; then, select the check box below labeled Learners must successfully PASS any Post-Assessment.  To create a certificate with no passing score required, simply select the Automatic radio button.